Published on February 17th, 2022
2 min read
In both file share and most on-premises SharePoint scenarios, you need someone with technical understanding to manage permissions using SharePoint groups and their members.
SharePoint Owners, Members and Visitors groups and the interface to work with them can be difficult to understand. Even more difficult when sub-site structures involve partial inheritance.
In the case of file shares, end-users do not even have the ability to manage permissions at all.
SharePoint Online's Team Site permission model using Office 365 groups simplifies permissions to ownership and membership and empowers site owners to manage their own permissions.
The world has changed. Many (or most) of your users aren't in the office most days. File shares and on-premise SharePoint were designed for people connected to a traditional network, whether physically or via a VPN.
SharePoint Online is accessible from anywhere.
For security reasons, sharing content with clients, suppliers and partners from within a traditional network requires several layers of protection and can be really difficult for business users.
SharePoint Online streamlines the sharing process and makes it super easy to share sites, folders and files across borders, while maintaining information security with clearly defined and controllable policies.
On-premises SharePoint pages aren't easily accessed from outside the network on a mobile device, and are most often in a mobile-unfriendly format.
File shares aren't accessible at all on mobile devices.
Migrating to Microsoft 365 solves this in two ways:
Your content should be available anywhere, anytime, on any device, but with file shares or an on-premises SharePoint farm it very seldom is.
OneDrive connected to SharePoint Online document libraries seamlessly syncs selected content and makes it available in a familiar file explorer interface.
Bonus: This is an ideal way to gradually transition to a modern way of working for people who have never used anything other than file shares.
Searching through file shares or legacy SharePoint sites can be frustrating if you don't know exactly what you're looking for or where it's located.
Across the apps in Microsoft 365, if content is relevant to you, you'll see it recommended. If it's not relevant yet, you can find it using the powerful search capabilities.
The days of spending precious time digging through dozens of folders to find what you need are over.
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